Shipping & Returns

Postage Providers

We use Australia Post for all of our deliveries except where our products are outside their maximum dimensions.

  • No items with one dimension exceeding 104cm
  • No items with cumulative dimensions exceeding 140cm

If your order exceeds either of these conditions the website will not process your order so please call us for assistance, we use Interparcel to engage  a courier.  You will be notified of the best rates and options available for the item you are after.


EXPRESS POST - Next day delivery cannot be guaranteed

Mittagong’s postcode, 2575, is outside Australia Post’s Express Post guaranteed next day delivery zone, please be mindful of this when planning your purchase.  Australia Post usually do a great job in getting it to you as quickly as possible and often do manage next day delivery despite our location.  

If you have a limited time frame for delivery, we strongly recommend you consider EXPRESS POST but are unable to accept responsibility for delivery times once we have delivered an item to the Post Office.  We have experienced a situation where an EXPRESS POST item from a supplier took 5 business days to get from Chullora Mail Centre in Sydney to Mittagong (I could have walked there and back 3 times) apparently this is considered acceptable.  Please believe we are as frustrated and angry about this as you.


Anticipated delivery times

Our website software is compliant with Australia Post charges and publicly accessible information on anticipated delivery times.  This is usually accurate, however neither our website host, our software producer or Victoria House Needlecraft are able to accept responsibility for Australia Post not achieving these times, nor the whims and fancies of their new delivery schedules.  We post between  2pm and 3pm on Mondays, Wednesdays and Thursdays and around 4pm on a Friday.  We are closed on Tuesdays and Public Holidays.

Having said that, there have been some parcels and letters that have been delayed in delivery by up to 2 months, upon querying this with Australia Post Customer Service I have been informed that they regard this as within reason, however they will launch an investigation for a parcel (letters are untraceable) if it is more than a week past its anticipated delivery date.  


What does Standard or Regular Post cover?

In December 2015, we upgraded our postage service to the CLICK and SEND service in order to improve delivery times. Changes to parcel postage since April 8th 2013 mean all small parcels will now have a tracking number.  Regular parcel post is used unless you have purchased EXPRESS post.   You can also phone or email the shop and have your order sent by Registered Post which costs $4.50 extra.  Insurance cover can also be purchased for your parcel.  95% of our customers are very happy with the Regular Post option and the service it provides.


Why is your basic postage so expensive?

Unless an item is outside Australia Post’s maximum weight and dimension limits we use their services, our site’s postage software has a default minimum charge of $8.95 for all parcels under 500g, which is Australia Post’s minimum charge (as of 1st October  2019) for a small parcel under 500g, EXPRESS POST is $11.95. Many of our smaller items are able to be posted in a large letter (ie will fit in an envelope smaller than 260mm x 360mm x 20mm thick).   Due to recent losses of letter post which is untraceable we recommend all letters with contents value over $30 or an item that is discontinued is sent by Registered Post or Parcel Post so that it is trackable.

Minimum postage charge for small items (less than 125g) is $2.50, larger and heaver letters between 125g and 500g will be charged as below from January 4th 2016).  Once we have processed the order, the refund is processed as instantly as your original payment was made.  How quickly you receive it will depend on your method of payment

  • PayPal account – instantly
  • Credit Card – 2-3 business days depending on your provider’s arrangement with PayPal
  • Direct Debit – up to 6 business days depending on the arrangement between your bank and PayPal


Large letter rates from January 1st 2016

From January 1st 2016 Australia Post letter rates will increase, all letters from us will be sent via their Priority Post service. Only charts and paper product can be sent in an Express Post letter, thread and fabric orders requiring Express Post delivery must be sent as parcels (yes even just 1 thread) at a cost of $11.95.  Australia Post letter rates from January 1st, 2016 are as follows for Priority Post letters

Up to 125g       $2.50

125g to 250g   $3.50

250g to 500g   $5.50


No minimum order value

Due to increasing costs, we are unable to continue to absorb packaging costs on smaller orders.  To continue to maintain our "no minimum order value" policy, orders under $20.00 (excluding postage costs) will have a $2.00 surcharge.  All orders valued over $20.00 (excluding postage costs) will continue to only pay the Australia Post fee for this service.




We do not usually exchange or refund just for change of mind, however, we do understand that sometimes what you have bought is not appropriate to your skill level or is not quite what you thought it was.   Please read our online returns policy below, to ensure you are eligible for a refund.  Due to the outsourcing of postage to a third party (Australia Post) we are unable to refund postage on items we accept for return.

All eligible returns require:

  1. Prior approval from Victoria House Needlecraft
  2. Packaging to be intact
  3. Item unworked and in a saleable condition
  4. Return postage and packaging charges to be met by customer
  5. A valid receipt of purchase included
  6. Notification within 14 days for Australian purchases and 28 days for International purchases.



Unfortunately, due potential for copyright infringement, we are unable to offer a return or refund on any printed materials unless the item is found to be defective.  This exclusion also includes kits containing printed charts that are packaged in a format that is easily resealable, (ie whereby they may be opened and the components removed and replaced without damage to the outer packaging).


Your refund will be credited to your original payment method.

When we process your refund, you can expect to receive the refund within the following time frames depending on your choice of credit card, direct debit or PayPal.

PayPal – instantly

Credit Card – 2-3 business days depending on your provider and their arrangements with PayPal.

Direct Debit – 6 business days depending on your bank and their arrangements with PayPal.



We make every endeavour to send your order out in pristine condition.  Of course, if your goods are not received in such a manner, or are defective in any way,  we will replace, exchange or refund the goods according to the Australian Trade Practices Act and Department of Fair Trading Guidelines.




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